The Lectures & Workshops Committee
invites you to participate in the educational program at Academy 2020 Nashville by submitting course proposals for consideration. Academy 2020 Nashville will take place October 7-10, 2020, in Nashville, Tennessee at the Music City Center.
The open enrollment period for course submissions will take place Thursday, January 2 to Friday, January 31, 2020 at 5 PM ET.
Due to the large number of submissions, late submissions will NOT be considered. Due to the sometimes fickle nature of computer and online systems, we strongly suggest that you plan ahead and not wait until the deadline to submit your course. If you have any questions or difficulty with the online course submission process, please contact Christina Velasquez at 321-319-4865 ChristinaV@aaoptom.org.
2020 Lectures & Workshops Program
Up to four (4) of the following course proposals can be submitted provided that at least one (1) of the proposals is from a workshop or ACE course.
- Lecture (traditional)
- Rapid Fire Lecture
- ACE Course (Academy Classroom Exchange)
Please note that the limit of 4 proposals includes those in which you are a co-author. Additional submissions after the first 4 will NOT be considered.
A grand rounds presentation is a great opportunity to gain speaking experience for first time Academy presenters. In addition to the 4 courses listed above, you may also submit up to 3 cases for the Grand Rounds sessions. Non-credit course submissions are exempt from the 4 course submission maximum.
Courses should present information to enhance optometric patient care management. Presentations should not actively promote or advertise products or corporate interests. With competitive topics, course submissions by Academy Fellows will receive selection preference.
We ask your continued help in maintaining the quality and spirit of the Academy annual meeting. As opposed to many speaking engagements that might be fly-in / fly-out affairs, presenters at the Academy are expected to register and fully participate in the many events and activities of the annual meeting. This allows the education and camaraderie to extend beyond the lecture hall and permeate the meeting. We thank you for your commitment to honor the “Spirit of the Academy” with your participation this year.
TYPES OF SUBMISSIONS
- Lectures may be scheduled for one or two hours.
- The amount of speakers on a lecture should not exceed more than four.
- Speakers will receive an honorarium of $400 per lecture hour, to be equally split amongst all co-authors.
- CVs and financial disclosures for all speakers listed are required.
- An outline of 1 ½ pages per lecture hour, is required. View a sample outline.
- Two hour lectures may be designated as Continuing Education with Examination (CEE, formerly known as TQ), as long as permission is indicated on the lecture submission and the presenter is willing to submit test questions to accompany this lecture.
Please reference the Topics, Compensation, COPE, and Conditions of Participation sections below for more information.
The Education Committee would like to include a limited number of Rapid Fire (RF) format offerings. These RF courses can be submitted in any of the topic sections. There is a box to check on the Lecture submission form if you want the submission to be considered as one of the special RF presentations.
Rapid Fire courses involve 3 or 4 presenters for a 1 hour submission, with each speaker covering a specific portion of the same overall topic area.
- For a 1 hour Rapid Fire course with 3 speakers, each speaker would present once for 16 minutes on a specific portion of the topic.
- For a 1 hour Rapid Fire course with 4 speakers, each speaker would present once for 12 minutes on a specific portion of the topic. The entire 1 hour proposal should be submitted by the primary author, and include the presentations and CVs of all presenters.
The goal is to provide fast paced, attention holding talks while still providing excellent educational content. To succeed, these must be well coordinated, smooth continuous talks, all concluding within the allotted time. The lead author would create a single complete presentation (time will not allow switching to new, separate presentations every 12 minutes).
- An ACE course stands for Academy Classroom Exchange. The Academy recognizes that not all continuing education is suited for delivery in a large ballroom. Therefore, ACE courses will provide small group learning experiences that will maximize discussion and interaction with the course presenter.
- ACE courses will be limited to 1 hour.
- The amount of speakers on an ACE course should not exceed more than two.
- Attendance will be limited to 36 attendees.
- Attendees must pre-register for these courses and pay $25 per course to reserve their spot.
- Presenters are expected to prepare the course presentation to maximize attendee participation and interaction. Question and answer sessions or other engaging activities should be embedded within the presentation to enhance the exchange of information with attendees.
- Workshop proposals should clearly indicate that all attendees will be provided with hands-on experiences in techniques and procedures.
- Workshops may be scheduled for two or three hours.
- Lecture time during the workshop must not exceed ten (10) minutes.
- Workshop size is restricted to a maximum of 24 attendees.
- You must indicate whether workshop participants will have to sit as subjects for other attendees or whether you will provide paid subjects.
- The Academy will provide subject reimbursement of $50 per person and a maximum of $400 per workshop.
- Instructors will be personally responsible for providing the necessary subjects, specimens, instrumentation, supplies, and other equipment to conduct their workshop. The exception is slit lamps which will be obtained by the Lectures and Workshops program committee. Slit lamp based workshops must use the slit lamps provided by the Lectures and Workshops Committee and are prohibited from arranging use of other slit lamps.
- The Academy must be notified of any additional equipment requiring power that will be utilized during your workshop.
- Workshops are intended to be educational in nature only. Therefore, industry vendors are prohibited from being present during the course of workshops. Further, marketing or sales of goods or materials are prohibited during workshops.
- The Academy will provide audio-visual equipment, as requested by the workshop presenter.
- Audio-visual equipment MUST be requested. There is no standard set for workshops.
- The instructor is responsible for setting up equipment and materials 25 minutes before the workshop, unless your workshop is back to back with another workshop.
- The Academy will assign a Committee member to assist workshop presenters with preparations for the program.
- Select Grand Rounds as your topic area, with a specified time of 17 minutes. Do NOT select the COPE category as your topic area.
- Up to 3 cases can be submitted per person, which will not count against the maximum 4 course proposals for Lectures & Workshops program.
- Speakers will receive an honorarium of $130.
- Due to strict time limitations, there can only be one author listed for each submission (no co-authors are allowed).
- PowerPoint is required for presentations.
- Presenters must adhere to HIPAA rules regarding patient privacy and disclosure of patient identifiers.
Grand Rounds Case Report Format
Each case report is required to be with an abstract, limited to 35 words (present tense), describing the uniqueness of the case that merits presentation at the Grand Rounds. The case report should be a minimum of 2 pages, and no longer than 3 pages and should include the following information:
I. Case History
Ocular, medical history
Other salient information
II. Pertinent Findings
III. Differential Diagnosis
IV. Diagnosis and discussion
Elaborate on the condition
Expound on unique features
V. Treatment, Management
Treatment and response to treatment
Refer to research where appropriate
Bibliography, literature review encouraged
Clinical pearls, take away points if indicated
ACADEMY.20 MEETING APP
Handouts for the Academy.20 App
If your submission is accepted you are required to submit your final electronic handout by September 1, 2020. Please provide your handouts in PDF format, 1 slide per page, maximum file size of 2 MB. If the September 1 deadline is missed and you would like us to share your handouts, we will be able to update your material after the meeting.
Moderated Q&A Session
Several presenters had great success using the Academy.19 Moderated Q&A feature at Academy 2019 Orlando. This feature allows attendees to submit questions through the app that the presenter can review and answer during or after the presentation. Questions and answers approved by the instructor are available for all attendees to view on the app.
Course selection is based on topical interest, outline content, and course originality within mainline optometric education and practice. Topics are arranged based on COPE categories. Please submit courses in the most appropriate COPE category; courses will be moved into a more appropriate category area if necessary.
Binocular Vision / Pediatrics (BV)
Contact Lenses (CL)
General Optometry (GO)
Grand Rounds (GR)
Injection Skills (IS)
Laser Procedures (LP)
Low Vision (LV)
Peri-Operative Management of Ophthalmic Surgery (PO)
Practice Management (PM)
Principles of Diagnosis (PD)
Public Health (PH)
Refractive Surgery Management (RS)
Systemic/Ocular Disease (SD)
Surgical Procedures (SP)
Treatment and Management of Anterior Segment Disease (AS)
Treatment and Management of Posterior Segment Disease (PS)
- Lectures may be one or two hour segments. The teaching stipend for lectures is $400.00 for each hour of lecture or workshop independent of the number of instructors.
- An additional $100 per hour will be paid to instructors whose courses are designated as Continuing Education with Examination (CEE) (formerly known as Transcript Quality (TQ). These courses must include test questions on material presented and these questions will be requested after the course is accepted.
- Workshops may be designated for one, two or three hour courses. The teaching stipend for workshops is $400 for each hour independent of the number of instructors.
- Grand Rounds speakers will receive $130 per 17 minute presentation.
You have the option of donating your honorarium to the American Academy of Optometry Foundation (AAOF). In making this tax-deductible contribution, you support the Academy’s Foundation to fund optometric research and education.
The American Academy of Optometry is a COPE (Council on Optometric Practitioner Education) Qualified Administrator, and all courses submitted for consideration will, upon acceptance, be submitted for COPE approval. If the course you are proposing is already COPE-approved, please indicate the COPE course number where indicated on the proposal form.
Conditions of Participation
- The dates for submission of proposals will be January 2 – 31, 2020. The submission window closes January 31 at 5 PM ET. Courses must be submitted following the instructions on the Academy website. Submissions will not be accepted in any other manner.
- A complete course submission consists of a course outline (Your outline must be a MINIMUM of 1 ½ pages per course hour. View a sample outline), an up-to-date CV of each instructor not exceeding 5 pages, and a completed proposal form. A valid email address for each instructor must be provided. Consent, disclosures and all other information on the proposal form must be completed for a course to be considered for Academy 2020 Nashville. Course outlines must provide enough detail to allow the Lectures and Workshops program Committee to determine if the course is suitable for presentation at the Academy meeting. Many topics are highly competitive and courses with updated, detailed outlines will be given selection preference.
- In the interest of clarity for the attendees, please ensure that your course title is succinct and accurately reflects the course content. Course titles may be shortened or edited as deemed appropriate by the Lectures and Workshops Committee.
- Standard audio visual equipment for lectures includes the following: laptop computer; LCD projector; one Lavaliere microphone; one podium microphone; one laser pointer. No MAC adaptors will be provided.
- Please list any possible conflicts of interest. More submissions are rejected for omitting known conflicts than for having conflicts.
- Indicate whether or not your lecture or workshop would qualify for Therapeutic CE credit as defined by AAO. A “therapeutic course” is one in which the diagnosis and management of patients with eye disease/trauma or ocular manifestations of systemic disease is clearly indicated as THE PRIMARY course objective by the speaker.
- You must agree to present the accepted lecture or workshop at the time(s) scheduled by the Lectures and Workshops Program Committee. If you have scheduling conflict(s) that you are aware of, please indicate these in the comments box at the time of submission. Once scheduled, course times cannot be changed.
- Council on Optometric Practitioner Education (COPE) Approval: All courses that are not already COPE approved will be submitted by AAO for COPE approval. COPE may contact instructors directly regarding a course. Instructors must make every effort to respond to requests as necessary to achieve COPE qualification.
- You must register for the meeting prior to the event (no on-site registration). You will receive a reduced registration fee (which will automatically populate when you register) for Academy 2020 Nashville not including the cost of workshops, leadership courses or banquet tickets. If you wish to attend any workshop or ACE course, you must pre-register and pay the appropriate fee.
- You must stay at an Academy-contracted hotel to receive your stipend.
- You must register separately for the banquet if you are planning to attend this event, and must pay the fees indicated on the registration form.
- You MUST indicate whether or not permission is granted to offer your course (only two hour courses can be considered) for Continuing Education with Examination (CEE, formerly transcript quality, TQ) credit. If you agree to this and your course is selected, you will provide the Academy with twenty (20) multiple-choice questions and answers. These questions are for inclusion in a CEE examination, which will be administered by the Academy or its designated representative. An additional stipend of $100 per course hour is paid to presenters of CEE courses.
- The primary instructor will be notified in March 2020, if the proposal has been accepted or rejected. Please inform your co-authors of acceptance! All authors must accept the terms of presentation by logging into the Academy website.